BalanceWare Help v2.302
Journal Entries

Journal Entries

Both Adjusting Journal Entries and Tax Entries are entered on the Journal Entry Form. There is also an option to automatically reverse a Journal Entry. The reversal occurs during the year-end close procedure.

The first button on the left of all ribbons have a Timekeeper On / Off toggle button which allows BalanceWare to track time by client. See the TimeKeeper Dashboard help topic for details.

The Journal Entry Header 

The header portion of the Journal Entry form contains the JE Number, Reference, Description, Notes, Tax Entry flag and Reverse flag. 

Journal Entry Number

Journal Entry numbers are assigned by BalanceWare.


Any meaningful reference for the journal entry.


Date of the journal entry.

Preparer Notes

Double-click on preparer notes for the Engagement Documentation dashboard.

Prior Year JE's

List prior year journal entries and copy to current year; with or without amounts and an option to reverse.

 Notes & Attachments (Collapsible)
Use the Engagement Documentation dashboard to associate client documents and notes with objects in BalanceWare.

Notes and documents can be linked to the following items (on a per client basis):

 Look for the Engagement Documentation icon on BalanceWare forms.


Clicking the icon will open the Engagement Documentation dashboard. In the case of journal entries and cash disbursement batches, double-clicking on the Preparer Notes field accomplishes the same. Once open, click on any attachment to open the document.

Engagement Documentation Dashboard (with callouts)

Engagement Documentation Dashboard (with callouts)

See the Review Notes button on the Client Tab for reviewing notes from all sources within BalanceWare. 

Note: to maintain link integrity, do not manage documents from Windows Explorer. Moving or deleting client documents may break links. Documents can be edited and documents can be added using Windows Explorer, but do not delete or move documents or folders. Broken links will be placed in a special folder in the Documents treeview called "Orphans" and can be relinked from this special folder.

Income Tax Adjustment Flag 

Income Tax Adjustments are so indicated by clicking on the Income Tax Adjust checkbox or pressing F11.

Reverse Next Year Flag 

Journal Entries flagged Reverse Next Year will be processed during the year-end closing procedure; F12.


The Delete button in the header portion of the journal entry will delete the entire journal entry. A JE delete is also accomplished with the F9 key. 

All images in BalanceWare Help can be enlarged by clicking on the image.
Journal Entry Form

Journal Entry Form

See the inline calculator Help topic for quick calculations in amount fields.

Copy Prior Year Journal Entries

If BalanceWare is able to locate your prior year client file, an option to copy a journal entry from the prior year is available by clicking on the "Prior Year JE's" label. A report listing all the journal entries from the prior year will be displayed. Click on any of the journal entries to copy them to the current year. Options to reverse or copy accounts only, but not amounts is also available when copying. 

Prior Year Journal Entries

Prior Year Journal Entries

Journal Entry Detail 

Account Number

When entering an account number you can search for an account number by entering a few characters from the account name followed by the enter key.

Debit (Credit)  

The journal entry detail amount field is repopulated with the amount required to balance the journal entry, with all characters selected; therefore any character will replace the pre-populated amount. Debits are added as positive numbers, credits are either pre pended or appended with a minus sign.

Navigation and Editing

Function Keys F5 (first record), F6 (last record) and F7 (new record) are used on continuous forms and continuous sub forms.

F8 can be used on any field to select or de-select the field contents.

To undo any edits use the ESC key before navigating away from the field.

All amount fields can be evaluated by terminating an expression with an equals sign.

TAB will change the focus to a sub-form and or the next sub-form.


Account history is available for the selected account via the F2 function-key. 

Delete CD Line 

Press F10 or the Del CD Line button to delete the current entry on the detail continuous form. 

Support Ticket 


Submitting a support ticket is the best way to expedite your issue. The support ticket automatically includes information we need to service your installation properly. By submitting a support ticket, we won't have to ask you all the preliminaries and, if you add a brief description, we will be better prepared to get to the heart of the matter ! We receive your ticket immediately upon submission and will respond ASAP; usually within minutes. Submit your support ticket from the About form on the Help tab.



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See Also

Writeup Tab