BalanceWare Help v2.302
Writeup Overview

Welcome ! Tab overviews are a handy way to review features quickly, with "See Also" links to detailed Help topics.

Writeup Tab - click to enlarge

Writeup Tab - click to enlarge

 Interim Processing (Collapsible)
Select either an interim period or a month or multiple months or select an annual period. Forms, reporting, exports and dashboards adjust to this setting, which allows for processing of any period, at any time during the engagement. There is no monthly "close", as the system is date driven.
 Reports (Collapsible)
  1. Cash Disbursements Journal
  2. Bank Reconciliation Helper
  3. General Ledger
 Entries (Collapsible)

Enter Cash Disbursements and Journal Entries, Income Tax Journal Entries and Reversing Journal Entries. Prior year journal entries can be copied and pasted with or without amounts and optionally reversed. Payees are added to the payee list as disbursements are entered and can be removed if no longer required. Import a bank feed for a given account. Import transactions for both Online and Desktop versions of QuickBooks.

 Bank Reconciliation (Collapsible)
Any number of bank accounts can be reconciled using the Bank Reconciliation Dashboard. The reconciliation process can be manual; that is, checks are cleared by selecting a check and clicking on a "Clear" button. The process can also be completely automated using the checks/charges and cleared charges import options. The dashboard identifies clearing discrepancies and allows for drilldown and check editing within the dashboard.
 Imports and Exports (Collapsible)
  1. Export G/L - This feature exports the general ledger to a fully functional pivot table in Excel for analysis.
  2. Import CD - Allows for importing of cash disbursements form a bank feed or any other source, in Excel format.
  3. Import Cleared Charges - Allows importing of cleared charges, typically from a bank feed, in Excel Format.
  4. Export Bank Rec - The bank reconciliation data can be exported to Excel.
 Notes & Attachments (Collapsible)
Use the Engagement Documentation dashboard to associate client documents and notes with objects in BalanceWare.

Notes and documents can be linked to the following items (on a per client basis):

 Look for the Engagement Documentation icon on BalanceWare forms.


Clicking the icon will open the Engagement Documentation dashboard. In the case of journal entries and cash disbursement batches, double-clicking on the Preparer Notes field accomplishes the same. Once open, click on any attachment to open the document.

Engagement Documentation Dashboard (with callouts)

Engagement Documentation Dashboard (with callouts)

See the Review Notes button on the Client Tab for reviewing notes from all sources within BalanceWare. 

Note: to maintain link integrity, do not manage documents from Windows Explorer. Moving or deleting client documents may break links. Documents can be edited and documents can be added using Windows Explorer, but do not delete or move documents or folders. Broken links will be placed in a special folder in the Documents treeview called "Orphans" and can be relinked from this special folder.

Support Ticket 


Submitting a support ticket is the best way to expedite your issue. The support ticket automatically includes information we need to service your installation properly. By submitting a support ticket, we won't have to ask you all the preliminaries and, if you add a brief description, we will be better prepared to get to the heart of the matter ! We receive your ticket immediately upon submission and will respond ASAP; usually within minutes. Submit your support ticket from the About form on the Help tab.



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See Also